The brief

An estate that had outgrown its own drawings.

The estate had grown by acquisition over two decades. Three sites, six buildings, fire-compartmentation drawings that disagreed with one another, and a regulator that had moved the goalposts. The Trust’s Director of Estates had a Building Safety Act inspection on the diary, and a compliance picture that no single supplier had ever owned end-to-end.

They didn’t want surveyors and remediation contractors and an asset-register vendor in three separate conversations. They wanted one party to take the brief — and to hand back evidence the regulator could accept on first look.

The approach

Three phases. One workflow. One source of truth.

Phase 01 — Intrusive survey

14 weeks across all wards, plant rooms, riser shafts. Every penetration, every compartment line, every door — mapped, photographed, scored. Surveys uploaded live into Uptick as the team walked the estate, so the asset register grew in real time rather than at the back-end of the contract.

Phase 02 — Sequenced remediation

Programmed by risk register, not by ward operations. Critical-care compartments first; night shifts where the estate needed beds open. Procore tracked the as-built changes against the survey baseline, so the remediation record was the audit record.

Phase 03 — Golden-thread digitisation

Every asset on Uptick. Every survey cross-referenced. Procore for the as-built drawing pack. M365 SharePoint for the controlled-document layer. Handed over as a single compliance pack — searchable, auditable, defensible.

“They didn’t just remediate the building. They handed us a compliance posture we can defend to the regulator and to our insurers — for years, not months.” — Director of Estates and Facilities

The outcome

Audit-ready, on first inspection.

The Trust handed its compliance pack to the Building Safety Regulator pre-emptively, ahead of the first BSA inspection of the estate. The inspector accepted the pack as evidenced — and the estate passed without remedials. The compliance picture that had previously lived across three suppliers, two spreadsheets and a folder of legacy drawings, now lives in one searchable workflow that the estates team can interrogate from a phone.

Metrics

  • 14,200+ assets onboarded to the live register
  • 3,800 compartmentation penetrations surveyed and scored
  • 11 months from kick-off to audit-ready handover
  • 0 remedials at first BSA inspection

Credits

  • Lead company: Gemini AMPM
  • Project team: L. Woodford (Passive lead), R. Gemmel (Projects), P. Fitzpatrick (Compliance hub)
  • Frameworks applied: Building Safety Act 2022, BS 9999 / BS 9991, PPN 06/20 social value
  • Operating stack: Uptick (asset + maintenance), Procore (delivery), M365 SharePoint (golden thread)